• Belfast
  • £ £11.70 per hour
  • Temporary
  • JMAOC
  • jayne.moore@premiere-agency.com

Our client is interested in recruiting a temporary Admin Officer within the communications team

 

Job – Admin Officer

Location – BT2

Rate of pay – £11.70 per hour

Hours of work – Monday – Friday 9am-5pm – 37 hours per week

Starting – immediately

Length of role – 6 months possible extension

 

 

 

Main duties –

· Check press office inbox daily for unsubscribe requests

· Formatting of press releases for website and issuing to media, including proof reading for errors

· Issuing of press releases and media invitations on CRM

· Daily newspaper cuttings uploaded to intranet and internet, and distributed using CRM

· Provide support to the EO in International to operate the Comms Store. Including managing all requests for pop-up stands for press events

· Record and save broadcast items in Proactive Coverage spreadsheet Meridio

· Record all coverage (proactive, reactive and unplanned ) on CRM

· Process media evaluations and send to ICT to upload to Cognos

· Send daily Business Headlines for Belfast Telegraph, Irish News and News Letter to press office every weekday AM

· Maintain the Comms PR planner ensuring entries are accurate, up to date and complete

· Attend monthly planner meeting to record amends and additions

· Proactively seek updates and inputs where there are gaps

· Proactively check the planner on Friday for the coming week and ensure all press releases are in train and photo briefs ready

· Preparing the planner return for approval by DP or SO before returning

· Record and circulate media enquiries received to main press office number and email

· Create Meridio folders for each media and general enquiry received

· Record all enquiries and responses on media enquiry spreadsheet and CRM

· Update media contacts on an ongoing basis

· Provide admin support to DP managing the Media monitoring contract – ensuring costing sheets are prepared, performance issues recorded and highlighted to DP in timely manner

· Booking meeting rooms, catering and logging guests on Tabs FM

· Booking Press Office team meetings, leadership meetings and 1:1s

· Maintain the PR team Meridio folders – opening new folders, moving PR folders from activity to issued

· Update stakeholder list on CRM every 6-8 months

· Provide support to the EO as required to ensure delivery of time sensitive admin tasks and smooth running of press office

· Provide cover for EO during annual leave and sickness

· Provide support to the other areas of Comms Group as required

 

Main Qualifications / Experience needed –

· Must have 5 GCSEs including Maths and English Grades A-C or equivalent

· Experience or interest in Comms

 

 

If you are interested in this role if you can please send an updated cv to jayne.moore@premiere-agency.com