• Belfast
  • £ 10.09
  • Temporary
  • Admin support officer
  • Darius.Gruzauskas@premiere-agency.com

Great Opportunity to work for well established client of ours. Initial required period is 3 months, which is then likely to be extended depending on your work.

JOB SUMMARY
The post-holder will provide administrative support services, requiring a high degree
of initiative and diplomacy, to senior staff within the Public Health duty team.

KEY DUTIES AND RESPONSIBILITIES:
 Answer and record telephone calls and process highly sensitive and
confidential information accurately and communicate this to appropriate health
protection staff for action.
 Provide administration support for duty room emails and action them
appropriately.
 Be responsible for producing weekly reports and activity within the duty room.
 Input and retrieval of data from manual and electronic systems.
 Assistance in the provision of statistical information as required.
 Ensure the timely handling and distribution of mail, including electronic mail.
 Maintain comprehensive filing systems, including manual and electronic files in
accordance with PHA policy.
 Word processing and typing as required, including the compilation of agendas
and papers.
 Manage administrative work tasks in a timely and efficient manner and ensure
work is prioritised accordingly.
 Provide administrative support for projects as requested by health protection
staff, assisting with collation and presentation of reports as necessary.
 Organise meetings, seminars and workshops including preparation of papers,
arranging venues, notifying attendees, minute-taking and follow-up action.

 Make appropriate travel and organisational arrangements as required.
 Maintaining a high level of confidentiality of information in line with current
legislation.
 Working as a member of the administrative team providing cover for
colleagues as required.
 Any other duties as may reasonably be required in support of the public health
function in the Duty Room, prevention and control of communicable disease
and environmental hazards.
 To support the PHA in meeting its obligations under Risk Management by
adhering to the controls assurance standards identified in the Risk Register.