Administrative Officer (AO)

Our client, a leading public sector organisation, based in Belfast are looking to recruit an Administrative Officer to join their team.

The role is available immediately for 2 – 3 months with possibility until end of March 2022

Hourly Pay: £11.11

37 hours per week Monday to Friday

Key Responsibilities:

• Manage the Commissioner’s and the Chief Executive’s diaries for external meetings including arranging appointments and meetings within guideline;

• Deal with telephone calls, taking messages, referring calls and answering routine queries;

• Organise travel arrangements for the Commissioner and the Chief Executive as required.

• Provide administrative support at in-house meetings, which includes taking minutes, booking rooms, and any other duties as required;

• Distribute the minutes from meetings accordingly in a timely fashion;

• Maintain appropriate filing systems (both paper-based and electronic).

• Record and process expenses for the Commissioner and the Chief Executive;

• Produce and issue standard letters and documents as/when required.

• Prepare business cases and purchase orders;

• Assist with all incoming and outgoing post;

• Such other administrative functions as are from time to time required in the Corporate Services department.

Essential Criteria:

• Have 5 GCE/GCSE/ ‘O’ levels, grades A-C, in separate subjects including English Language and Mathematics;

AND

Have at least 2 year’s experience* within a busy office environment covering the following:

• Dealing with issues of a confidential nature;

• Using Microsoft Office packages in a business context including Word, Excel, Access, PowerPoint and Outlook;

• Taking of and typing up accurate minutes in a timely fashion;

• Diary management

To apply please send your CV via the link.