• Belfast BT8 7RL
  • £ 11.20
  • Temporary
  • Professional Support Officer B4
  • darius.gruzauskas@premiere-agency.com

Premiere People on behalf of NIMDTA is currently seeking to recruit to the following post on a temporary basis:

  • Band 4 Professional Support Officer (post available for 6 months)

 

The post is available immediately and will be based at the NIMDTA offices for the induction/training period. Following this period there could be an option of hybrid working.  The hours of work will be 37.5 hours per week, 9.00am – 5.00pm Monday to Thursday & 8.30am – 4.30pm on Friday. Pay is £11.20 an hour

JOB SUMMARY:
To assist the Professional Support Team in providing a high quality professional support
service to the organisation, its staff, trainees and stakeholders. The Professional Support
Officer will be responsible for co-ordinating the payroll for doctors in the GP training

programme, recruitment processes for NIMDTA’s Educational Leaders and the regional pre-
employment checks service for doctors and dentists in training.

KEY RESULTS AREAS
1. To provide comprehensive guidance and advice to NIMDTA managers and staff on terms
and conditions of service, NIMDTA policies and employment legislation including best
practice.
2. To plan and co-ordinate recruitment processes for NIMDTA ensuring compliance with
best practice and with NI employment Legislation.
3. To support the Professional Support Co-ordinator in the implementation of e-recruitment
for NIMDTA’s Educational Leaders.
4. To co-ordinate the regional pre-employment checks service on behalf of the 5 HSC
Trusts for newly appointed Junior Doctors and Dentists in training to include processing
AccessNI checks as required.
5. To process payroll amendments in relation to pay and conditions for General Practice
trainees within the appropriate timescales.
6. To provide administrative support to the Joint NIMDTA/QUB Wellbeing and Resilience
group to include preparing papers, minute taking and undertaking follow up actions as
required.
7. To provide administrative support to the Professional Support Mentoring Scheme, to
include organising training courses, and to support peer mentor leads in the
development of specialty specific schemes.

8. To provide support to the Associate Dean for Professional Support and Wellbeing with
pastoral support meetings for doctors and dentists in training.
9. To support managers with adjustments to HRPTS in relation to contract changes, quota
corrections, working patterns etc.
10. To ensure that information systems are accurately and efficiently maintained within the
Professional Support Department.

Collaborative Working
1. To provide supervision of staff in the Professional Support Department and ensure
workloads are suitably delegated throughout the team.
2. To handle a broad range of enquiries to the department and support colleagues as
required.
3. To work collaboratively and support colleagues as required within the professional
support department and throughout the organisation.
4. To undertake any other duties as directed by the Professional Support Co-ordinator.

People Management & Development
1. Participate personally in the organisations appraisal scheme and review on a regular
basis the performance of any direct reports providing guidance on personal development
requirements and advice on appropriate action
2. Delegate appropriate responsibility to staff within his/her control whilst maintaining
responsibility and accountability for results.
3. Plan, allocate, monitor and evaluate work carried out by staff who report to him/her.
4. Participate in the induction of staff within the department in accordance with policies and
procedures
5. Promote equality of opportunity through his/her own actions and ensure that policy is
adhered to by staff for which he/she has responsibility.

ESSENTIAL CRITERIA

2 A Levels or equivalent or higher qualification
AND 18 months relevant experience

OR 3 years relevant experience 
* Experience should include:
 managing recruitment and selection processes
 using human resources information systems
 input and retrieval of information from databases or other information systems
 working in an office environment carrying out clerical/administrative duties such as filing, preparing letters and dealing with queries
Minimum of one year’s experience, in the past
three years of using Microsoft Office(including
Microsoft Word, Excel and Outlook).

Hold a current full driving licence which is valid for
use in the UK and have access to a car on
appointment. This criteria will be waived in the case
of applicants whose disability prohibits driving but
who have access to a form of transport approved by
the Organisation which will permit them to carry out
the duties of the post.

 

SKILLS AND ABILITIES

Ability to handle confidential and difficult situations with discretion and diplomacy.
Ability to work on own initiative and as part of a team.
Effective planning and organisational skills with an ability to prioritise own workload
Ability to communicate effectively both orally and in writing (as appropriate to meet the needs of the post in full), and to establish good professional relationships.
Ability to work accurately, demonstrating attention to detail, whilst working to tight deadlines.

Knowledge of employment legislation and data protection