• Bangor (and working from home)
  • £ 13.61
  • Temporary
  • sian.peoples@premiere-agency.com

DEMOCRATIC SERVICES OFFICER

Our client is currently seeking a temporary Democratic Services officer based in Bangor (and working from home)

Hours: 36 per week

Pay rate: £13.61

Length: 12 months

PURPOSE AND FUNCTION OF THE POST

To act as Committee Clerk for meetings of the Council and its Committees and to disseminate Council decisions internally and externally.  To undertake administrative support to the Mayor, Deputy Mayor, Members and Council as a whole, and in the organisation and arrangement of civic and ceremonial events.

 

PRINCIPAL DUTIES AND RESPONSIBILITIES

  1. Prepare agendas and coordinate and collate reports from departments
  2. To prepare for and attend at Corporate Leadership Team meetings and dealing with matters arising including the follow up of reports.
  3. To attend Council and Committee meetings to record, draft and finalise  minutes of same; placing minutes and Council decisions on the electronic retrieval system and website and circulating as appropriate to departments, Members and outside bodies.
  4. To assist with the organisation and arrangement of civic and ceremonial events and attend same
  5. To draft formal correspondence arising out of Committees/Council in relation to the Administration Section
  6. To coordinate room booking using the booking system within the Town Hall.
  7. To provide a full secretarial support service to the Mayor and Deputy Mayor, including dealing with correspondence and carrying out necessary financial procedures in relation to the Mayors allowance and charity accounts.
  8. To ensure that the stock of gifts is maintained for the Mayor/Deputy Mayor and to distribute civic gifts to official guests.
  9. To arrange and attend official and Mayoral engagements. 
  10. To provide an information and advisory service for Members attending meetings and carrying out other duties, including making arrangements for attendance at courses and conferences.
  11. Typing of various reports, filing and all other administrative duties to ensure the smooth and efficient running of the Members Services Section.
  12. To comply with and promote equality, health and safety in accordance with Council Policies and legal requirement.
  13. To undertake the duties in such a way as to enhance and/or protect the reputation and public profile of the Council.
  14. To undertake any other appropriate duties as may be allocated from time to time in accordance with the general nature of the post.

NOTE: THIS POST INVOLVES REGULAR EVENING AND OCCASIONAL WEEKEND WORK AS PART OF NORMAL WORKING HOURS AND MAYORAL DUTIES, MEETINGS OF COUNCIL AND ITS COMMITTEES CAN CONTINUE TO 11.00PM OR LATER.

ESSENTIAL EXPERIENCE/QUALIFICATIONS

-Two years relevant secretarial/administrative experience

-Experience of using computer software including Microsoft Office

-Experience of taking and drafting formal minutes for senior executives or a formal Management Board

-Two GCE ‘A’ levels (or equivalent)

DESIRABLE EXPERIENCE

-At least one year’s relevant experience of delivering an administrative support service within a political environment

-Experience of working effectively with senior executives or Board members and dealing with confidential issues; providing advice and guidance in relation to organisational practices and procedures