• Belfast
  • £ 11.11 an hour
  • Temporary
  • AAK-AO-Finance-Belfast
  • Sophie.nicholl@premiere-agency.com

Our client, a leading public sector organisation, based in Belfast are looking to recruit a Finance Assistant (AO) to join their team.

The role is available immediately for 3 to 6 months.

Hourly Pay: £11.11

37 hours per week Monday to Friday.

Key Responsibilities:

  1. Financial Administration

    1. Processing of all procurement requests (orders) ensuring procurement procedures are adhered to, including posting GPC orders onto the SAGE accounting system and updating the Finance Officer on procurement items as necessary.

    2. Processing all invoices received including posting invoices onto Sage, checking to the relevant back up and ensuring appropriate approval to pay invoices is received in line with the procurement policy.

    3. Preparing all invoices for payment in a weekly payment run.

    4. Responsible for maintaining petty cash and preparing for monthly reconciliation by Finance Officer.

    5. Maintaining the asset and inventory register and undertaking a physical check annually.

    6. Providing assistance to staff with regard to financial issues, for example, placing and following up orders, advising on best value, providing details of alternative suppliers.

    7. Liaising with suppliers, contractors, and organisations, budget holders and attending to queries as required.

 

  1. General Administration

    1. Providing general administrative support to the Head of Corporate Services, Finance Officer other staff, as and when required.

    2. Answering incoming and internal switchboard calls, dealing with requests and enquiries and taking messages as required.

    3. Opening, scanning, logging and distribution of incoming mail and saving, logging and labelling (if appropriate) outgoing mail.

    4. Assisting with the collation and timely distribution of information and other correspondence, to include typing, photocopying, binding, laminating, filing, recording of information as and when required.

    5. Maintaining and replenishing office supplies.

    6. Providing secretariat support to Audit & Risk Assurance Committee (ARAC), preparing minutes, agenda, and relevant papers within specified timeframes. Advising members and attendees of dates of meetings. Processing expenses sheets to ensure prompt payment of members’ expenses.

    7. Arranging annual ARAC members’ review meetings on behalf of the Chair of ARAC.

    8. Updating the Gifts & Hospitality Register as and when required.

    9. Filing and distributing new / updated policies to staff as required.

    10. Filing and maintaining Business cases and PPE logs and ensure staff are advised when documentation is due.

    11. Liaising with the data protection officers to ensure all Freedom of Information requests and subject access requests are responded to with the appropriate deadlines.

    12. Maintaining and updating any other register or information as requested .

    13. Assisting with the co-ordination and organisation of meetings and associated materials, booking rooms, meeting and greeting visitors, organising hospitality (including obtaining quotes for outside catering), and making travel arrangements (where appropriate and in the absence of other staff).

Essential Criteria:

  1. A minimum of five GCSE passes at Grade C or above, or equivalent, which must include English Language and Maths.

 

  1. At least two years relevant experience of finance and administrative duties, where relevant is defined as possessing experience in ALL of the following –

 

  1. Finance administration – e.g. petty cash, processing orders, processing invoices, updating financial ledgers (manual and IT based).

  2. General administration – e.g. dealing with callers/visitors, incoming / outgoing post, filing, handling correspondence, keeping records (manual and IT based).

  3. Arranging meetings – e.g. preparing / issuing papers, taking notes, booking rooms.

 

NB: In the absence of the specified educational qualifications listed at 1 above, have four years relevant experience of finance and administrative duties as outlined in 2(a) – 2(c) above.

 

  1. Experience of using Microsoft Word, Excel, PowerPoint, Outlook and Microsoft 365.

 

  1. Good verbal and written communications skills.

To apply please send your CV via the link