• Belfast
  • £ 16.18
  • Contract
  • vss -987
  • caroline.beck@premiere-agency.com

Governance Officer Victims and Survivors Service

Contract post until June 2022

Salary £16.18 per hour 

Hours – 37 per week 9-5 (working from home)

 

Job Description

 

The key elements that constitute the role of the Governance Officer for the Victims and Survivors Service are as follows: 

 

Management of Governance and Controls 

  • Manage the governance function within the VSS through the use of appropriate systems, processes, policies, procedures and practices. 

  • Ensure the appropriate governance procedures, controls and structures are in place for the safe, effective, efficient and economic management of public funds. 


  • Analyse and make recommendations on reports from Verification Officers with regard to financial systems and the effective management and accounting of publicly funded grant aid.
  • Oversee verification visits of organisations funded by VSS, ensuring management control systems operate satisfactorily.


  • Contribute to and compile VSS month-end reports, in respect of the governance function, as necessary.


  • Regularly report to VSS senior management on any non-compliance and governance irregularities and provide ‘best practice’ recommendations for improvement.


  • Monitor that expenditure incurred is eligible and that procurement activities are carried out in line with VSS policy and procedures.


  • Routinely monitor verification of expenditure against budgets and provide reports to management as necessary. 


  • Develop governance procedures and guidance notes for distribution internally and to funded organisations.


  • Maintain, manage and follow-up all audit recommendations, irregularities and suspected fraud cases. 
  • Initiate and manage the VSS Debt Recovery Procedure to ensure any risk to public funds is minimised. 


  • Assess organisations’ risk level of non-compliance and establish and maintain a risk register to determine the scope of the audit work required to meet with governance requirements.


  • Contribute to the review of monitoring and evaluation of VSS’ funding schemes, policies and procedures, projects and programmes.

 

  • Liaise with internal and external auditors; implement recommendations and manage the implementation plan.

 

  • Provide effective professional guidance and recommendations to the Finance and Governance Manager and SMT in relation to the delivery of governance.

People Management 

 

  • Liaise with the Finance and Governance Manager and HR to ensure that the function has the right distribution of people, with the right knowledge and skills and that HR policies are implemented correctly.

 

  • Work with HR, manage the recruitment process of governence staff and the management of supervision and CPD arrangements.

 

  • Provide supervision, specialist training on bespoke systems and support to the corporate services team and wider teams, where appropriate to ensure assessed training needs of staff are met.

 

  • Complete performance management routines and the monitoring of probationary periods for staff within the governance function.

 

  • Lead, support, and work with other members of the team on day-to-day business and contributing to the smooth running of the business, ensuring clear communication of relevant business information at all times.

 

  • Ensure that management structures and practices within the corporate services function support a culture of effective team working, continuous improvement and innovation.

 

Personal Development, Performance and Professionalism

  • Endeavour to ensure the ongoing confidence of VSS stakeholders, maintaining high standards of personal accountability.
  • Have excellent interpersonal skills and the self-motivation required to facilitate liaison with professional and senior management within stakeholder organisations.
  • Work outside standard business hours (9-5pm) and therefore will need to be flexible in terms of availability. 
  • Additional duties, appropriate to the grade, at the request of VSS management, may be allocated.

 

Personnel Specification

 

Essential Criteria:

 

Applicants should be aware that after an eligibility sift, should it be necessary to shortlist candidates to go forward to interview, this will be done by carrying out an objective evaluation of the information provided by candidates against the eligibility criteria, so that only those candidates who demonstrate by example that they meet the criteria will be invited to interview. 

 

If an applicant does not provide sufficient detail against each individual criterion, including the appropriate dates/timeframes required to meet the eligibility criteria, the selection panel will reject the application. Please do NOT refer to other sections of the application form.

 

By the closing date for applications, candidates must demonstrate that they fulfil each of the following essential criteria:

 

  1. Qualified or part-qualified in a finance or audit related discipline.  

 

AND

 

  1. A minimum of 2 years’ practical experience in each of the following areas:

 

  • Managing relationships with internal or external auditors, including the implementation of audit recommendations. 

 

  • Reconciling complex financial information.

 

  • Working with financial and non-financial information to prepare reports and make recommendations to senior management.

 

  • Developing and implementing controls and have an awareness of the grant verification process.

 

  • Developing processes and procedures within a financial environment.

 

  • Experience of working with a diverse range of stakeholders.

 

OR 

 

If the candidate is not qualified or part-qualified in a finance or audit related discipline, VSS will accept a minimum of 5 years’ practical experience in each of the following areas:

  • Managing relationships with internal or external auditors, including the implementation of audit recommendations. 

 

  • Reconciling complex financial information.

 

  • Working with financial and non-financial information to prepare reports and make recommendations to senior management.

 

  • Developing and implementing controls and have an awareness of the grant verification process.

 

  • Developing processes and procedures within a financial environment.

 

  • Experience of working with a diverse range of stakeholders.

 

NOTE: Clear evidence must be provided of all the elements of each criterion in the application form, giving specific length of experience, examples and dates. It is not sufficient to simply provide a list of duties and responsibilities. The selection panel will not make assumptions from the title of an applicant’s post or the nature of the organisation, as to your individual role or the skills and experience gained.