• ANTRIM (SOME REMOTE WORKING)
  • £ 10.41 PER HOUR
  • Temporary
  • caroline.beck@premiere-agency.com

ANTRIM AND NEWTOWNABBEY BOROUGH COUNCIL

Human Resources Assistant

location – Antrim Civic Centre

Hours Monday – Friday HOURS OF 9:00am – 5:00pm


Salary –Hourly £10.41
MAIN PURPOSE OF JOB: Provide confidential administrative/data processing support to the Human Resources Section to assist in the achievement of objectives.
PRINCIPAL DUTIES AND RESPONSIBILITIES: Administration and Data Processing 1. Provide an administrative service to the Human Resources Section including: ? Carrying out a full range of confidential secretarial, administrative and data processing duties ? First point of contact for all general Hr enquiries. Manage the HR inbox, Helpdesk and respond as appropriate. ? Taking notes at meetings ? Diary maintenance ? Providing effective administrative support to Learning and Development including arranging, booking, raising purchase orders and recording training events; administration of the performance management scheme and probationary processes. ? Collecting, sorting and distributing incoming and outgoing mail 2. Arrange meetings as requested, booking rooms and hospitality. 3. Make arrangements for and be actively involved in events, eg roadshows, internal training and conferences. 4. Process invoices for payment through the finance system. 5. Maintain a payroll journal, prepare accurate payroll notifications and ensure they are received by the Payroll section within the specified timelines. 6. Produce reports from the Human Resources Information Systems as requested. 7. Take responsibility for maintaining and securing all confidential personnel records and other sensitive data. 8. Assist in the annual review and destruction of archive records. 9. Ensure the integrity of data held on the HR information systems and ensure they are at all times functional, secure, accurate and up to date. 10. Provide operational support to Managers and staff in relation to the TMS system, and address any problems identified. 11. Prepare clocking fobs and cards for new starts or at Managers request. 12. Assist in the preparation of Voluntary Severance Calculation documents for the Labour Relations Agency and Payroll. Coordinate meetings with employees regarding severance. 13. Maintain the HR Section on iConnect including the uploading of structures, policies etc. 14. Support the work of the wider Governance Team as and when required. Recruitment and Selection 15. Assist in the preparation of Job Descriptions, Employee Specifications and Terms and Conditions of Employment 16. Prepare application forms tailored to each vacancy 17. Produce application packs and dispatch as appropriate 18. Prepare all documents for shortlisting and interview panels, room set ups, etc 19. Prepare correspondence for successful, reserve and unsuccessful candidates 20. Process all Access NI disclosure checks and monitor the return 21. Administer the on-line recruitment system

CATEGORY

ESSENTIAL

DESIRABLE

 

QUALIFICATIONS/ TRAINING

5 GCSEs (Grades A – C) including English, or equivalent

 

Consideration may be given to applicants who do not hold the above qualifications but who can demonstrate a minimum of 4 years’ experience as below.

 

EXPERIENCE

  • 2 years’ clerical/ administrative experience in a busy office environment
  • 1 year’s working experience in the use of Microsoft Office applications including Word, Outlook and competent in Excel and MS Teams.
  • experience in the use of a large database and generating letters using mail merge.
  • experience of dealing with queries from members of the general public

Experience of working a busy HR environment.

 

Experience of using Human Resources IT systems.

 

Experience of using Power bi for the automation of workflows.

KEY COMPETENCIES

Excellent organisational skills with the ability to prioritise and work on own initiative.

 

ATTRIBUTES

Displays a positive attitude including a solution based, flexible and enthusiastic approach.

 

Ability to work to a high degree of quality, accuracy and confidentiality.

 

Negotiating and influencing skills

 

Ability to exercise tact, diplomacy and discretion.

 

Ability to understand and implement policies and procedures.

KNOWLEDGE

 

Knowledge of Human Resources issues

CORE COMPETENCIES

Customer Focus

  • Establishes the needs of customers and strives to ensure these are met
  • Builds partnerships for mutual benefit
  • Instils high customer service in others and drives team to think of customer impact
  • Challenges poor customer service or lack of awareness in others
  • Handles complaints positively – listens to the customer’s concerns without defensiveness or self-justification, shows concern, takes steps to remedy and follow up

 

Essential

Service Excellence

  • Seeks to continually improve services and processes that impact on customers
  • Focuses on the achievement of objectives and plans ahead to ensure goals are achieved in terms of excellence in service delivery
  • Seeks out and uses customer feedback to ensure customer needs are met and exceeded
  • Instils service excellence in others and drives team to improve service

 

Essential

Teamwork

  • Establishes effective working relationships with people at all levels through communication, consultation and interpersonal skills
  • Demonstrates ability to quickly resolve conflict
  • Works collaboratively with other teams and agencies both internal and external to the Council
  • Adapts style and approach to achieve effective outcomes

 

Essential

Communicating with Impact

  • Demonstrates persuasive communication skills and confidence in conveying information internally and externally
  • Responds and behaves positively and demonstrates resilience in communication
  • Demonstrates effective communication skills, both orally and in writing
  • Actively listens and uses a variety of methods to convey messages clearly and succinctly


to apply send your cv through the link or call Caroline on 02890 (720105)