• College Street, Belfast
  • £ £10.40
  • Temporary
  • payroll officer BSO
  • darius.gruzauskas@premiere-agency.com

SUMMARY
Payroll Service Centre provides a range of payroll, pension and travel processing
functions across the whole Health & Social Care organisation in Northern Ireland.
The post holder will assist the Payroll Team Leader in completion of end to end
payroll processing.

KEY DUTIES / RESPONSIBILITIES
1. Act as point of contact for all customers and clients ensuring that all queries/
issues are cascaded up to the relevant person, if appropriate.
2. Provide high quality administrative support to respective service area ensuring
the effective operation of systems and procedures.
3. Input, process, monitor and validate information effectively in a timely manner
ensuring accuracy and attention to detail.
4. Assist with the analysis and monitoring of information/statistics.
5. Collate information and assist with the preparation reports, documents and
proposals for senior staff within the service area as well as routine advice,
guidance and assistance as required.
6. Contribute to the compilation of relevant protocols and procedures for service
area.
7. Assist in the development and implementation of relevant systems within the
service area.
8. Ensure that stationery stock levels are maintained, replenished and stored
securely.
9. Ensure a continual high standard of service is provided to all staff, customers,
members of the public and suppliers.
10. Continually seek to improve the service delivered within your service area by
committing to attend personal development training, demonstrating a team
work ethic and embracing change.

SPECIFIC FUNCTIONAL RESPONSIBILITIES

1. Process and deliver all end to end payroll activities in line with agreed best
practice processes, protocols and procedures.
2. Assist in the resolution of escalated issues coming from the Payroll Service
Centre.
3. Create and regularly review HRPTS and offline databases & reports to
monitor specific payroll activities required, to identify delivery risks and
provide solutions.
4. Communicate system related issues to Payroll Team Leader.
5. Process and audit transactions and data entry, ensuring that the HRPTS
system is adequately maintained to ensure accurate payroll processing and to
deliver appropriate data transfer interfacing.
6. Provide administration support to the Payroll Service Centre by ensuring that
all end to end Payroll activities are delivered in an effective up to date and
accurate manner.
7. Provide customer service to employees and all levels of staff by receiving and
responding to questions regarding systems, policy and procedures.

GENERAL REQUIREMENTS
The post holder will be required to:
1. Ensure The Organisation’s policy on equality of opportunity is promoted through
his/her own actions and those of any staff for whom he/she has responsibility.
2. Co-operate fully with the implementation of The Organisation's Health and Safety
arrangements, reporting any accidents/incidents/equipment defects to his/her
manager, and maintaining a clean, uncluttered and safe environment for
patients/clients, members of the public and staff.
3. Adhere at all times to all Trust policies/codes of conduct, including for example:

• Smoke Free policy
• IT Security Policy and Code of Conduct
• standards of attendance, appearance and behaviour

4. Contribute to ensuring the highest standards of environmental cleanliness within
your designated area of work.
5. Co-operate fully with regard to Trust policies and procedures relating to infection
prevention and control.
6. All employees of the The Organisation are legally responsible for all records held,
created or used as part of their business within the [org name] including patients/clients, corporate and administrative records whether paper-based or
electronic and also including emails. All such records are public records and are
accessible to the general public, with limited exceptions, under the Freedom of
Information act 2000 the Environmental Information Regulations 2004, the
General Data Protection Regulations (GDPR) and the Data Protection Act 2018.
Employees are required to be conversant with the [org name] policy and
procedures on records management and to seek advice if in doubt.
7. Take responsibility for his/her own ongoing learning and development, in order to
maximise his/her potential and continue to meet the demands of the post.
8. Represent The Organisation’s commitment to providing the highest possible
standard of service to patients/clients and members of the public, by treating all
those with whom he/she comes into contact in the course of work, in a pleasant,
courteous and respectful manner.

ESSENTIAL CRITERIA

1a. Five GCSE’s (including GCSE English
Language and GCSE Maths (Grades A* – C)
OR equivalent qualification to demonstrate
literacy and numeracy OR Higher
Qualification

OR

1b. 18 Months relevant experience (for
example; Payroll; Finance; Human
Resources; Customer Service.)

2. One year’s experience working with
Microsoft Office or similar

1. Ability to use own initiative and work
independently or as part of a team to ensure
that performance targets and objectives are met.
2. Ability to prioritise work to achieve set
deadlines
3. Effective communication skills, orally,
written and electronically.

This position starting ASAP and is up till the end of April with possible extensions

Please only apply if you meet Essential criteria