Personal Secretary, Ballymena

Our client a leading public sector organisation is looking for a Full-Time Personal Secretary in Ballymena.

Hours: 37.5 hrs, Monday-Friday, 9am-5pm

Pay: £10.09ph

KEY RESULT AREAS / MAIN RESPONSIBILITIES

 Provide secretarial services to a senior member of staff / professional team, including organising

and maintaining diary/schedule to arrange appointments and meetings

 Type reports, memos, letters, forms etc. to a high standard, as required from manuscript, audio and

notes using a word processing system or through digital dictation

 In addition as a member of a secretarial/clerical team, the post-holder will be required to provide

clerical support to other members of staff within the team/department

 Prioritising and carrying out word-processing duties to a high standard

 Arrange and provide administrative support at meetings including minute taking and issuing of

relevant documentation (at base or other locations as required)

 Open, sort and distribute mail for all departments

 Take appropriate action in relation to mail, telephone and other enquiries ensuring effective

messaging and ‘bring forward’ systems are in place and necessary follow up action is taken

 Liaise with outside agencies and other disciplines, dealing with enquiries as appropriate

 Input and retrieve appropriate information from computerised systems

 Manage email accounts which will include the sending and retrieval of emails

Essential Criteria

(a) 4 GCSEs to include English and

Mathematics (Grade A*- C) or equivalent

AND 1 years’ clerical/secretarial experience

in an office environment.

(b) GCSE English and Mathematics (Grade A*-

C) or equivalent AND 2 years’

clerical/secretarial experience in an office

environment

PLUS

In addition to (a) or (b) applicants must possess a

qualification in an IT/Keyboarding/Word Processing

related subject AND have one years’ working

experience of using Microsoft Word, Excel and

Outlook in an office environment.

To apply please send CV via the link or call Stephanie Wilson on 90720140

Personal Secretary