- £ £10.09 per hour
Personal Secretary required urgently for Altnagelvin area
Part time 18 hours per week, Monday to Friday – hours flexible, including working from home
Immediate start, Ongoing contract working within The Public Sector
5 GCSE’s (Grades A-C) to include English Language
and Maths or equivalent or higher educational
standard and one year’s secretarial* experience;
NVQ Level 2 in Business Administration or equivalent
or higher educational standard and one year’s
3 years secretarial* experience;
MAIN DUTIES & RESPONSIBILITIES
Provide a full secretarial support service to the team and other professionals.
Maintain diaries; arrange diary dates, venues, travel arrangement and hospitality.
This also includes minute taking, audio typing and shorthand/note taking.
Organise the office and carry out routine secretarial duties which include the development
and maintenance of an efficient filing system, brought forward system, mail distribution,
photo copying, binding and ensure relevant files are available for meetings.
Open and record incoming mail and direct correspondence for the Team or otherwise deal
with routine items.. This will include the writing and drafting of routine letters for signature.
Facilitate communication within the department by liaising with relevant staff.
Dealing with telephone calls and enquiries and taking relevant action as appropriate.
Type letters, memorandums and minutes. A high level of word processing skills will be
required and the post holder will also be required to develop skills on Microsoft Office
software and other computer packages as and when required.
Assist in the production of Power Point presentations required by department.
Provide administrative support in the production of policies and reports produced within the
Supervision of clerical staff if post requires so.
Management of stationary stock levels throughout the department using stock catalogue and
non-stock requisitions so levels of stock are adequately maintained.
For further information, please email your cv too: firstname.lastname@example.org