• ProcNG
  • nuala.gordon@premiere-agency.com

Role Required

Procurement & Contracts Officer

 

16.18 per hour

Bangor Road Cultra

Required Start Date ASAP

Duration of Placement Initially 3 months with the possibility of extension

Hours of Work 9 – 5

Hours per Week  37

 

 

Overall purpose of job:

The Procurement and Contract Officer will play a key role within the finance team and across the organisation. The post holder will support the Finance and Governance Manager and the Head of Finance and Governance by leading, developing and coordinating the strategic procurement needs of the organisation.

The post holder will provide a highly responsive business support role to budget holders and managers in the procurement of goods and services, and in effective contract management. It is therefore imperative that effective working relationships are developed and fostered.

 

The activities which the post holder will be expected to perform will include the following:

Procurement & Contract Management

Advise and provide guidance to budget holders and managers carrying out procurement which will include assisting with the preparation of tender documentation, and the facilitation of the tender evaluation process.

Support the procurement of any strategic partnering and/or collaboration, framework agreements and develop any subsequent contract arrangements borne from such initiatives.

Assist the Head of Finance & Governance and Finance & Governance Manager in the development and implementation of procurement strategies and policy.

Review and the contracts database, ensuring effective contract management is exercised and contract managers are given sufficient support to address any deficiencies.

Provide training and development to all staff on contract management and compliance with public sector procurement legislation and guidance.

Develop performance indicators for procurement and monitor performance against agreed targets and to ensure the timely production of reports and statistical information.

To ensure that best practice is applied throughout the organisation and effective controls are in place and ensure it fully complies with all its statutory obligations.

Ensure compliance with all GPDR requirements across the organisation.

 

Communication and Engagement

Demonstrate a high level of personal integrity and maintain professional standards throughout the corporate services function.

Ensure that information, direction and guidance are cascaded to team members clearly, concisely and in a timely manner.

Develop a close and productive working relationship across sites and across all National Museums NI directorates.

Establishing good working relationships and effective communication with the sponsor department (DfC).

Ensure that Departmental Returns and requests for information are carried out in on a timely basis and within deadlines set.

 

Leadership and Staff Development

To promote team working and to ensure the communication of clear objectives and performance targets and implement performance review mechanisms in accordance with National Museums NI procedures.

Build a sense of team spirit, encouraging shared ownership of objectives and deliverables.

Demonstrate an inclusive style of management which motivates staff, develops commitment, encourages innovation and builds positive relationships with government departments and stakeholders.

To undertake appropriate training and personal development programmes.

Ensure the delivery of National Museums NI’s Vision, Mission and Values and act as a role model to staff and colleagues within National Museums NI, bringing to life our leadership traits.

Ensure that expectations, account abilities and responsibilities are clear and pro-actively manage the performance and deployment of staff to ensure goals can be met.

Embed a culture of continuous improvement and ensure good performance is widely recognised and best practice shared.

 

For more information, please call Nuala on 90 720137 or apply below