• BELFAST REMOTE WORKING
  • £ 11.11
  • Contract
  • caroline.beck@premiere-agency.com

NORTHERN IRELAND’S LEADING PUBLIC SECTOR ORGANISATION ARE CURRENTLY RECRUITING FOR A Project Support Administrator,

Pay rate: £11.11 per hour. Monday to Friday 9 to 5 (37 hours per week)

To provide general administrative and data analysis support to
Project Managers delivering the Animal Health Sciences Building,
Laboratory Information Systems and site strategic projects within the
Veterinary Sciences Division, Agri-Food and Biosciences Institute.

Including:

General Admin support tasks as appropriate.
Document management:
i) Formatting documents for distribution, presentations / meetings etc.
ii) Collating & tabulating returned information.
iii) Archiving records.
iv) Transferring live & archive documents to EDRMS including
identification of site strategic documents.
v) Annotation of maps and creation of documents as directed.
Information management:
i) Minute taking at meetings and workshops.
ii) Following up on requests of information with internal and
external stakeholders including design teams.
iii) Tabulating returned information and archiving records.
iv) Updating of issues logs.
v) Directed research and information collation of site strategic
information.
vi) Updating displayed layouts of new building (Stage 4).
Stakeholder Management:
i) Stakeholder engagement (internal & external) with AFBI, CPD, ICT,
DAERA, NIEA, Island Proj Team, contractors for e.g.
ii) Schedule stakeholders meetings & workshops on behalf of
HoSP, AHSB & LIMS PMs.

Other
Skills/Requirements
relevant to role

Qualification in business management, business studies, IT or
scientific background would be an advantage.
Strong organisational and administrative skills with a solid knowledge
of office procedures.
The ability to prioritise tasks and manage own workload. A strong
attention to detail is essential.
The applicant must be proficient in MS Office, including MS Outlook,
MS Word, MS Excel and MS Powerpoint, familiar with electronic
records document management systems and be willing to
demonstrate this upon appointment. Must have experience of data
analysis or data input using Microsoft Office software and
management of spreadsheets.
The applicant must have the ability to:
– Primary role will be the maintenance of accurate datasets for

3

individual projects. The efficient retrieval and analysis of datasets via
the use of spreadsheets and electronic data management software.
– Organize and maintain filing systems on EDRMS for the storage of
important and confidential documents. Ensure relevant electronic and
hard copy records are kept up to date and filing and retrieval system is
effective.
– Assist in the preparation and formatting of MS presentations and
reports as assigned by project managers.
– Coordinate the arrangement of in-house, external meetings,
workshops and events for senior staff. This includes the
maintenance of calendars and schedules.
– Coordinate and implement the production and distribution of
information and briefing papers, taking and typing minutes of
meetings and follow up on enquiries and action points raised.
– Perform standard administrative office duties, e.g. photocopying,
binding, answering phones, transcribing notes.